Hospitality Accounting
Accounting solutions for hotels, restaurants, and hospitality businesses. We handle multi-location financials and revenue management.
Why Hospitality Accounting Requires Specialists
Hospitality businesses operate on razor-thin margins where every dollar of food cost, labor percentage, and RevPAR metric matters. Daily revenue reconciliation across POS systems, OTA platforms, and direct booking channels is essential but time-consuming. Multi-location operators need consolidated reporting that still allows drill-down to individual unit performance. Tip management, seasonal staffing, and complex payroll structures add further complexity. Our hospitality accounting team understands the Uniform System of Accounts for the Lodging Industry (USALI) and restaurant accounting standards. We reconcile daily sales from POS and PMS systems, track food and beverage cost percentages, manage payroll with tip reporting and split-shift calculations, and deliver the unit-level and consolidated financial reporting that operators and investors need to make informed decisions.
Hospitality Accounting Challenges We Solve
Common Challenges
Daily Revenue Management & Reporting
Hotels and restaurants generate revenue around the clock across multiple channels — POS, PMS, OTAs, direct bookings, and events. Daily reconciliation is essential but incredibly time-consuming.
Multi-Location Financial Consolidation
Multi-unit operators need both individual location performance tracking and consolidated group reporting — with the ability to benchmark units against each other.
Tip Management & Payroll Complexity
Tipped employees, split shifts, overtime calculations, tip pooling, and state-specific labor regulations create payroll complexity that most accounting teams struggle with.
Food Cost & Inventory Tracking
Food and beverage margins depend on tight cost controls. Tracking actual vs. theoretical food costs, managing waste, and monitoring vendor pricing requires daily attention.
Seasonal Cash Flow Management
Hospitality revenue fluctuates dramatically by season. Cash flow planning must account for these cycles to ensure the business can meet obligations during slower periods.
How Plenexia Solves Them
Daily Sales & Revenue Reconciliation
POS and PMS revenue reconciled against bank deposits daily, with channel-level detail (dine-in, delivery, catering, room revenue, F&B, events) for accurate reporting.
Consolidated Multi-Unit Reporting
USALI-compliant reporting for hotels and restaurant-standard reporting with unit-level detail and group-level consolidation, including benchmarking dashboards.
Payroll Processing with Tip Management
Full-service payroll including tip reporting, tip credit calculations, split-shift premiums, and compliance with federal and state tip regulations.
Cost of Goods & Inventory Tracking
Weekly food and beverage cost percentage reports, actual vs. theoretical cost analysis, and vendor price monitoring to protect your margins.
Cash Flow Forecasting & Management
Rolling 13-week cash forecasts accounting for seasonal revenue patterns, helping you plan for slower periods and maximize investment during peak seasons.
Ready for Expert Hospitality Accounting?
Get a dedicated virtual accounting team who understand the unique financial requirements of your industry — serving organisations in the US, UK, Australia, and UAE.