Accounts Payable
Outsource your accounts payable to our dedicated virtual accounting team. From invoice processing to vendor management, we ensure timely and accurate payments.
Overview
Late payments damage vendor relationships. Missed discounts erode margins. Duplicate invoices waste cash. Our AP outsourcing team eliminates these problems by bringing discipline, automation, and accountability to your entire payables workflow. We process invoices within 24 hours of receipt, perform three-way matching against purchase orders and receiving reports, and route approvals through your existing systems. The result: your firm captures every early-payment discount, avoids every late fee, and maintains a clean, audit-ready AP subledger at all times. Our clients report an average 35% reduction in invoice processing costs and a 60% improvement in vendor payment cycle times.
What's Included
Our accounts payable service covers every aspect you need for smooth, accurate financial operations.
Invoice Processing & Data Capture
We receive, scan, code, and enter invoices into your accounting system — typically within 24 hours. OCR technology combined with human review ensures 99.5%+ data accuracy.
Three-Way Matching
Every invoice is matched against the corresponding purchase order and goods receipt before approval. This catches pricing discrepancies, quantity mismatches, and duplicate billings.
Vendor Management
New vendor setup, W-9 collection, 1099 tracking, payment term negotiation, and ongoing vendor statement reconciliation — all managed by your dedicated AP team.
Payment Scheduling & Execution
Strategic payment timing to maximize early-payment discounts while preserving cash flow. We prepare payment batches for your approval and handle ACH, check, and wire payment processing.
AP Aging & Reporting
Real-time AP aging reports, cash requirement forecasts, accrual schedules, and custom dashboards that give you full visibility into your payables position.
The Benefits of Outsourcing with Plenexia
Outsourcing your accounts payable to Plenexia means more than just cost savings. It means having a dedicated virtual accounting team committed to delivering quality work for your organisation, every single time.
Optimize Your Budget with 40-50% Cost Savings
No recruitment costs, no employee benefits or insurance expenses, no infrastructure costs. Reduced training and technology investment — all while maintaining the highest quality.
Certified Professionals
Work with CAs and CPA-qualified virtual accountants trained in US GAAP, IFRS, and regional compliance standards.
Scalable Services
Whether you're a startup, SME, or CPA firm, our services scale with your business growth — with full flexibility and no long-term commitments.
Enterprise-Grade Security
Encrypted VPN connections, role-based access controls, comprehensive NDAs, and regular security audits protect your data.
Timely Reporting & Insights
Beyond bookkeeping, we provide meaningful financial insights that support smarter business decisions with a 5-day monthly close.
Getting Started Is Simple
Consultation
We analyze your current workflow, pain points, and requirements in a free 30-minute call.
Team Assembly
We handpick the right virtual accountants for your needs — matched by skillset, software expertise, and industry experience.
Onboarding
Your dedicated virtual accounting team integrates with your existing tools and processes. Most organisations are fully onboarded within 5-7 business days.
Delivery
Consistent, quality-checked deliverables on your timeline. Your account manager ensures everything runs smoothly.
Related Services
Explore other services that complement accounts payable.
Accounting Outsourcing
End-to-end accounting outsourcing for organisations in the US, UK, Australia, and UAE. Our virtual accountants handle your general ledger, journal entries, and financial close with precision.
Accounts Receivable
Outsourced accounts receivable management by dedicated virtual accountants. We handle invoicing, collections, and aging analysis to keep your revenue flowing.
Bookkeeping Services
Virtual bookkeeping services that keep your financial records in perfect order. Our offshore bookkeepers serve organisations across the US, UK, Australia, and UAE.
Ready to Get Started with Accounts Payable?
Schedule a free consultation and discover how Plenexia can transform your accounts payable operations.